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Human Resources sends reminder about year-end pay, time off during holidays

Nov. 30, 2016

As we say goodbye to 2016, IU Human Resources sent a notification to employees about final paychecks for the year and how and when to use time off during the holidays.

Out of office note

Paid holidays for Christmas Day and New Year’s Day will be Monday, Dec. 26, 2016, and Monday, Jan. 2, 2017, respectively.

Year-end pay dates 

For support, service, and PAO and PAU professional staff, the last pay date of 2016 is Dec. 30, 2016, for time worked between Dec. 4 and 17, 2016. PAE professional staff will receive pay for work during December on Jan. 3, 2017.

Use of 2016 holiday hours

Unused holiday accruals from 2015 must be used by the end of the last pay period of 2016.

For support, service, and PAO and PAU staff, holiday time off earned in 2015 must be used by Dec. 31, 2016.

For PAE staff, holiday time off earned in 2015 must be used by Dec. 31, 2016.

Use of paid time off during departmental closings

Paid holidays for Christmas Day and New Year’s Day will be Monday, Dec. 26, 2016, and Monday, Jan. 2, 2017, respectively. To receive pay for the time a department is closed between these dates, support and service staff must use accrued vacation hours or accrued compensatory time off; PAO and PAU staff must use PTO or accrued compensatory time off; and PAE staff must use accrued PTO.

Service and support staff cannot use income protection time, and professional staff cannot use PTO sick bank time to cover this time unless the reason for doing so qualifies under the provisions of the personnel policies governing these categories of paid time off.

Borrowing future vacation or PTO accruals

Support and service staff employees hired after June 30, and professional staff employees hired Oct. 1 or later, may not have accrued sufficient time off to cover the closing of a department between Christmas and New Year’s Day. In this case, the employee may borrow against future accruals of vacation hours or PTO. This is the only time in which borrowing against future accruals is allowed. (Employees should contact their departmental payroll specialist for instructions.)

As soon as the employee earns vacation or PTO accruals, the borrowed time is charged against the accrued time. If the employee separates from university employment before earning the borrowed time, the employee’s final paycheck will be adjusted accordingly. Employees hired before these dates who do not have sufficient accruals to cover the holiday closing will take the time off as absence without pay.  

For more information, contact human resources at 812-856-6047 or Financial Management Services at 812-855-0375.

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